Company events are a way of celebrating milestones or getting in touch with other professionals in the industry. These occasions can help build good business relationships within the organization. The key to pulling off a successful event is to know the essentials. Here are some pointers to guide you:
- Outline the objectives
Make sure that you’re clear about the details, such as the type of your corporate event. Who are the participants? What is it for? When? How much is the budget? Once you know the basics, then you can figure out the rest.
- Hire professionals
No company event is complete without food. There are many catering companies in Abu Dhabi and other areas in the U.A.E. that can provide you with professional service. This will help you solve the logistics of your food and refreshments. After all, you can’t talk business or celebrate without some nourishment for the body.
Other things that might require hire professionals are audio-visual equipment, music entertainment, and decorations. If you’re having your event outside the company premises, then you’ll need to look for function rooms or halls and choose the most appropriate setting.
- Come up with an event team
Company events have been known to improve corporate culture. To that end, it’s a good idea to have a team of employees working together to make the event a success. It will foster a sense of camaraderie within the organization, improving loyalty and positive attitudes.
Giving people a voice in the organizing process will create an atmosphere of openness. You can assign people to organize certain aspects, such as booking the venue, leading the design or theme creation, sending invitations, or planning the seating arrangements. This will enable you to take care of the small details and manage your time efficiently.
- Create your event program
If your company is throwing a party, then you’ll need to create a program. List down who’ll be doing the opening remarks or welcome address, as well as the different sections of the event. If it’s a business forum or conference, then you’ll need a list of speakers and the respective titles of their talks.
Once you’ve completed the program, you’ll need to print it out or send it through email to all the participants so they’ll know what to expect during the event. Doing this will create anticipation for what you have in store.
- Have a plan B
You can plan everything down to the smallest of details, yet certain things can still go awry. As such, it’s always a good idea to have a backup plan. Step back and note down some of the things you think might need a plan B. If you’re having an outdoor or rooftop event, then always check the weather and see if there is the slightest possibility of rain. Then, plan accordingly.
Also, assign some team members as standby persons, people that you can easily rely on should there be additional things that need to be done on the day of the event.
Planning a company event can be a challenge at first, but it can turn out to be an enriching experience. With these pointers, you’ll be on your way to pulling off a successful event that people will remember.